AGM Business Session:

January 24th, 2009 / Victoria, British Columbia

To go to Day Two go Click here!


LIST OF ATTENDEES

Present

(Name) Position Affiliation

Your browser may not support display of this image.

1. Rick Bourne Chairman Rugby Canada
2. Graham Brown CEO Rugby Canada
3. Jay Johnston Treasurer Rugby Canada
4. Chris LeFevre IRB Council Member Rugby Canada
5. Mark Slay Director Rugby Canada
6. David Robertson Director Rugby Canada
7. Stephanie White Director Rugby Canada
8. Jim Douglas Men’s Player Rep Rugby Canada
9. Sheila Turner Women’s Player Rep Rugby Canada
10. Patrick Aldous Board Nominee Rugby Canada
11. Keith Gillam Board Nominee Rugby Canada
12. Dave Lougheed Board Nominee Rugby Canada
13. Morris Biddle Board Nominee Rugby Canada
14. Nick Taylor Director of Marketing Rugby Canada
15. Trevor Arnold Director of Rugby Development Rugby Canada
16. Geraint John Director of High Performance Rugby Canada
17. Mike Duffy Director of Finance and Admin. Rugby Canada
18. Kristy Martin Administrative Assistant Rugby Canada
19. Myles Spencer National Teams Coordinator Rugby Canada
20. Kieran Crowley NSMT Head Coach Rugby Canada
21. Morgan Williams Coach Rugby Canada
22. John Tait Coach Rugby Canada
23. Eva Havaris Rugby Development Manager Rugby Canada
24. Doug Crosse Manager of Communications Rugby Canada
25. Jennifer Nieuwendyk Special Events Coordinator Rugby Canada
26. Ray Hoemsen Registration Committee Chair Rugby Canada
27. Pat Parfrey Past President Rugby Canada
28. Peter Clarke Past President Rugby Canada
29. Matthuw Ronald-Jones Executive Director Rugby Canada Foundation
30. Bert Radford President Rugby Alberta
31. Debby Ashmore Executive Director Rugby Alberta
32. Gordon Sneddon President Rugby Ontario
33. Allen Piggott Executive Director Rugby Ontario
34. Jim Carr Rugby Ontario
35. Paul Wilson President New Brunswick
36. Derek Short President Nova Scotia
37. Brian Krawetz High Performance Coach Nova Scotia
38. Pascal Foucault President Rugby Quebec
39. Nicholas Clapinson Executive Director Rugby Quebec
40. David Smart President BC Rugby
41. Jeff Sauve CEO BC Rugby
42. Tanya Donaldson Director BC Rugby
43. Jim Ryan Director BC Rugby
44. Christian Taylor President Manitoba
45. Lainie Wintrup Development Manager Manitoba
46. Jordan Astrope Executive Director Saskatchewan
47. Tom Jones Regional Development IRB
48. Doug Campbell Argyll Consulting Ltd.
49. Morgan Buckley ASMT

CALL TO ORDER & OFFICIAL WELCOME - BUSINESS SESSION

The meeting was called to order at 9:32 AM PST, on January 24th, 2009, with an introduction and welcome by Rick Bourne, Chairman, acting as Chairperson.

ADDITIONS OR DELETIONS TO THE AGENDA

There were none.

MINUTES OF THE 2007 ANNUAL GENERAL MEETING HELD November 1st – 4th, 2007

BUSSINESS SESSION MOTION #1:

There was a motion to accept the agenda.

Moved Alberta

Seconded Ontario

Your browser may not support display of this image.

Motion Passed Unanimously


BUSINESS SESSION MOTION #2:

There was a motion to adopt the minutes from the 2008 Rugby Canada Semi Annual General Meeting, with the corrections noted.

Moved Ontario

Seconded Alberta

Your browser may not support display of this image.

Motion Passed Unanimously

BUSINESS SESSION MOTION #3:

There was a motion to approve the finances from the period of April 1st 2007 to December 31st 2007.

Moved Ontario

Seconded Alberta

Your browser may not support display of this image.

Motion Passed Unanimously


REPORTS OF THE DIRECTORS


ASMT PRESENTATION – Morgan Buckley

Morgan Buckley (ASMT) presented on the global state of rugby and Canada as a global leader.

For further information please contact Rugby Canada via the Toronto Office at (905) 780-8998 or via email at info@rugbycanada.ca.

CHAIRMAN’S REPORT – Rick Bourne


Rick Bourne (RC) noted that Rugby Canada is trying to be more fiscally responsible; citing such examples as the hiring of a Director of Finance and Administration. He went on to explain that Rugby Canada is also trying to drive High Performance; citing the hiring of the National Senior Men’s Team Head Coach, as well as opening a Rugby Canada Office in British Columbia where the High Performance and Development department are based. Since last year the Board of Directors gave a directive to reorganize the competition structure, as such there has been a lot of work done on this.


Please refer to the Chairman’s Report for more details.

NOMINATION COMMITTEE REPORT – Rick Bourne

Rick Bourne (RC) introduced the two (2) appointed general directors, Keith Gillam and Patrick Aldous. The provincial Directors were then introduced, Morris Biddle and David Lougheed. Rick Bourne also noted that Sheila Turner (RC) will be staying on the Board of Directors as the Female Athlete Representative.

BUSINESS SESSION MOTION #4:

The Ontario Rugby Union Nominates David Lougheed to the Position of Provincial Director on the Rugby Canada Board of Directors.

Moved Ontario (Gordon Sneddon)

Seconded Newfoundland (Tom Jacobs)

Your browser may not support display of this image.

Vote will take place at the 2008 Rugby Canada AGM

BUSINESS SESSION MOTION #5:

The British Columbia Rugby Union nominates Morris Biddle to the position of Provincial Director on the Rugby Canada Board of Directors

Moved British Columbia (David Smart)

Seconded Quebec (Pascal Foucault)

Your browser may not support display of this image.

Vote will take place at the 2008 Rugby Canada AGM



INTERNATIONAL RUGBY BOARD (IRB) REPORT – Chris Le Fevre

Chris Le Fevre (RC) explained that the money from the IRB came in, as Rugby Canada is now into its next four (4) year cycle. He expressed Rugby Canada’s gratitude towards the IRB, and in particular Tom Jones (IRB). The points from Chris Le Fevre’s report were then reiterated.

Please refer to the IRB Report for more details.


INTERNATIONAL RUGBY BOARD (IRB) PRESENTATION – Tom Jones

Tom Jones (IRB) gave an address to the assembly. He explained that in June 2009 the International Rugby Board (IRB) will present to the International Olympic Committee (IOC) on behalf of the sport of rugby’s entry into the Olympic Games.

It was also noted that the IRB will support the newly evolved North American Four (NA4) Competition (now Americas Rugby Championships) for another four (4) years.

Tom Jones’ IRB presentation noted the what the IRB see as positive attributes of Rugby Canada and its programs.

For further information please contact Rugby Canada via the Victoria Office at (250) 418-8998 or via email at info@rugbycanada.ca.


INSURANCE – Hans de Goede

Rick Bourne (RC) noted that Hans de Goede (RC) had already presented during the workshops of the Friday, January 23rd, 2009 sessions. Any questions regarding the presentation or the report can be directed to Graham Brown (gbrown@rugbycanada.ca) and / or Bob Kreasul (bkreasul@rugbycanada.ca) in the Toronto Office of Rugby.

Please refer to the Insurance report for more details.


REGISTRATION – Mark Slay

Mark Slay (RC) noted that any questions regarding report or the Registration Presentation from Friday’s session can be directed to Graham Brown (gbrown@rugbycanada.ca) and / or Bob Kreasul (bkreasul@rugbycanada.ca) in the Toronto Office of Rugby Canada.


Please refer to the Registration Report for more details.


RUGBY CANADA FINANCIAL REPORT – Jay Johnston

Jay Johnston (RC) thanked the Provincial Unions for their increased cooperation and involvement. He noted that an Audit and Risk Management committee was created and he thanked Jamie Lockwood and the other members for sitting on the committee. Jay Johnston went on to explain that Rugby Canada needs to make its own money and cannot be content to rely on the IRB.

Jay Johnston also presented the Cost Savings initiatives that have been put in place over the past year, and noted the tremendous efforts of the Rugby Canada staff in accomplishing savings. The 2009 budget savings were presented.

British Columbia noted that it appreciates the improvements and increased efficiency. It is important to show value to the Rugby Canada membership. More time should be spent convincing people and showing people the value of what Rugby Canada and the Provincial Unions do. It is also extremely important to spend money wisely.

Rick Bourne (RC) noted that the Provincial Unions can help by convincing / showing their own membership, as well. Put the correct information out there, kill rumours, communicate the information given and promote Rugby Canada; All Provincial Unions are a part of what makes up Rugby Canada.

Mike Duffy (RC) noted that one of the biggest challenges going forward will be making sure budgets don’t get cut too far and negatively impact Rugby Canada and Provincial Union programs.

Please refer to the Financial Reports for more details.


DEVELOPMENT REPORT – Pearse Higgins

Pearse Higgins (RC) noted that most of the information was presented in the workshops yesterday; he went over the report topics briefly.

National Championship Festival

Manitoba Rugby Union withdrew its bid to host the National Championship Festival (NCF); Trevor Arnold (RC) thanked them for considering being host of this tournament.

Alberta Rugby Union is prepared to support the NCF if Saint Albert, Alberta decides they would like to host it. Rugby Ontario is happy with this and will support the Alberta Rugby Union / NCF where needed.

A decision will be made on Monday (Jan. 26th, 2009) after a conference call between Rugby Canada and Saint Albert’s committee.

Rugby Canada Super League (RCSL)

Myles Spencer (RC) reviewed the 2008 season. He thanked Pat Parfrey, Dave Burnett and the rest of the committee for all of their hard work and support.

Rugby Canada Super League Under 20 (RCSL U20)

Myles Spencer (RC) reviewed the 2008 season. He noted that it was a great success, the league has become more viable both from an administrative and financial perspective.

Canada Games

Pearse Higgins (RC) noted that Rugby Canada did not qualify for 2013 games; the application process will be beginning soon for 2017, and everyone should be aware.

Nicholas Clapinson (PQ) suggested a joint project begin with Rugby Canada and each of the Provincial Unions. Pearse Higgins noted that there are many factors that have to be taken into account first, such as the outcome of the Olympic bid. Trevor Arnold (RC) explained that it is important that everyone is completely aware of the criteria involved in assessing Rugby Canada’s bid in the Canada Game; for instance, Rugby Canada must be able to show that the National Championship Festival is a true National Championship tournament.

Pearse Higgins thanked Trevor Arnold and Eva Havaris for all of their hard work and dedication.

Pat Parfrey (NF) noted all of Jay Johnston’s hard work over the years and thanked him very much on behalf of all the delegates for his service to Rugby Canada.

Pearse Higgins reviewed the highlights of the NAWIRA Report.

Pat Parfrey explained that there are five (5) motions that the Newfoundland and Labrador Rugby Union would like to have the assembly consider and vote on at the AGM tomorrow. The motions were read and drafted.

Please refer to the Development, Canada Games, RCSL and NAWIRA Reports for more details.


MARKETING REPORT – Roger Smith

Roger Smith (RC) gave a brief overview of the Marketing Report.

Roger Smith explained that Nick Taylor (RC) is responsible for more than just sponsorship he is responsible for marketing, sponsorship and communications, among other pillars. Doug Crosse (RC) works under Nick Taylor and is largely responsible for communications. Doug Crosse works hard to produce the Rugby Canada website, media relations, the online store, and more.

With regards to sponsorship, it was explained that Rugby Canada exceeded the budget for 2009. Also Nick Taylor has recently signed Trafigura for a one year jersey sponsorship of $200,000 cash; this is the highest amount given to Rugby Canada through sponsorship.

Roger Smith outlined the various events that Rugby Canada puts on over the course of the year, and explained that the events are of a large financial importance, as much of Rugby Canada’s monies come in via events.

Roger Smith also noted that Doug Crosse has increased amount of web streaming Rugby Canada produces; this is not just at the national level, but across grassroots as well. For instance, two years ago at National Championship Festival only the finals were streamed. This past year, however, 16 games over the course of the tournament were streamed.

Nick Taylor noted that he and Cindy Curry (formerly Hewitt) are available to be contacted should there be any further questions:

Nick Taylor ntaylor@rugbycanada.ca

Cindy Curry ccurry@rugbycanada.ca

Please refer to the Marketing Report for more details.


2009 EVENT SUMMARY REPORT – Graham Brown

Graham Brown (RC) handed out the Event Calendar for 2009. This calendar lists all events being held in Canada for the year.

Please refer to the 2009 Event Summary Report for more details.


HIGH PERFORMANCE REPORT – David Robertson

David Robertson (RC) pointed out that there are many challenges facing the National Senior Men’s Team, and facilitating the success of the team is very difficult; it is too easy to fall behind. Rugby Canada does not want to be stuck playing only in its own backyard. The challenge is getting Canada’s players playing at the right level of highly competitive competition, as well as the physical transformation of some of Canada’s athletes. He noted that this will not be enough on its own, and anything that Rugby Canada as a union and membership can do to help the High Performance Department’s plan to facilitate and work towards success with them – through creating winning environments for our athletes, coaches, management, officials, etc. – would be a very positive step.

Geraint John (RC) reiterated that a common season taking place between February and November would be a really big success for the High Performance program. He also recognized the need to work with the British Columbia Rugby Union in making this a reality.

Kieran Crowley (RC) pointed out the benefit of this program to the Provincial Unions; some of which included better players in each province, good Public Relations for the sport of rugby in each province, and better rugby competition overall. Kieran Crowley also stated that if Rugby Canada and its Provincial Unions don’t buy in to this program and get it started, then Canada will be left behind. He challenged each Provincial Union to be accountable with Rugby Canada and work together; it is important to utilize the academies to their fullest potential.

There was an inquiry regarding smaller Provincial Unions that may not have the resources or funds to facilitate the program properly; Kieran Crowley and David Robertson explained that Rugby Canada and the High Performance staff are willing to help out and give back wherever possible.

David Robertson also suggested that the Provincial Unions get more involved with Rugby Canada events taking place in their province.

Please refer to the High Performance Reports for more details.


CANADIAN RUGBY FOUNDATION PRESENTATION – Matthuw Ronald-Jones

The new Executive Director for the Canadian Rugby Foundation (CRF) – Matthuw Ronald-Jones – spoke about the various initiatives, the history and the vision for the future of rugby and the Canadian Rugby Foundation.

For further information please contact Matthuw Ronald-Jones via email at mrj@rugbycanadafoundation.com.

FEMALE ATHLETE REPRESENTATIVE REPORT – Sheila Turner


Sheila Turner (RC) reviewed the Female Athlete Representative Report and highlighted the success of the Sevens circuit in 2008, as well as the Senior Women’s Nations Cup. She reiterated the women’s need for funding.

Sheila Turner also thanked Matthuw Ronald-Jones (CRF) and the Canadian Rugby Foundation for its support of the women’s team.

She noted that the Senior Women’s Calendar was very successful this year, and thanked the players for nominating her for a second term on the Rugby Canada Board of Directors.

Please refer to the Female Athlete Representative Report for more details.

MALE ATHLETE REPRESENTATIVE REPORT – Jim Douglas


Jim Douglas (RC) reviewed the main points of the Male Athlete Representative Report.

His focus was on player retention. He explained that the introduction of the new competition model / structure will help improve amateur rugby levels and hopefully engage more alumni of the Senior Men’s program.

Please refer to the Male Athlete Representative Report for more details.


STRATEGIC REVIEW UPDATE – Doug Campbell

Doug Campbell from Argyll Consulting Ltd. gave an update on the progress of the updated Rugby Canada Strategic Plan. He conducted an exercise whereby each of the delegates filled out a score card against the Strategic Plan.

For further information please contact Rugby Canada via the Toronto Office at (905) 780-8998 or via email (info@rugbycanada.ca).



Business Sessions adjourned by Rick Bourne at

2:27 PM on Saturday, January 24th, 2009




Meeting: 2008 Rugby Canada AGM Business Sessions

Date: 24 January 2009

Recorder: Jennifer Nieuwendyk








20 February 2009 19 February 2009


Date
Date


Your browser may not support display of this image. Your browser may not support display of this image.

Board Secretary
Recorder






20 February 2009

Date


Your browser may not support display of this image.


CEO



2008 Annual General Meeting:

January 25th, 2009 / Victoria, British Columbia

CALL TO ORDER – RUGBY CANADA ANNUAL GENERAL MEETING

Mr. Rick Bourne (Chairman) called the 2008 Annual General Meeting of Rugby Canada to order at 9:21 AM PST, January 25th, 2009.

There was a moment of silence in honour of all those who had passed away within the rugby community nationwide.

Pat Parfrey (Newfoundland) announced to the assembly that the Newfoundland and Labrador Rugby Union, in cooperation with the Canadian Rugby Foundation (CRF) have set up the Frank Deacy Memorial Trust Fund.

The Frank Deacy Memorial Trust Fund has two (2) objectives:

1. To identify a player who is doing well in school, training for rugby diligently and does not have the financial means to travel and play for Canada.
2. To develop funds for professional infrastructure to develop the game of rugby in Newfoundland.



LIST OF ATTENDEES

Present (Name) Position Affiliation

Your browser may not support display of this image.

1. Rick Bourne Chairman Rugby Canada
2. Graham Brown CEO Rugby Canada
3. Jay Johnston Treasurer Rugby Canada
4. Chris LeFevre IRB Council Member Rugby Canada
5. Mark Slay Director Rugby Canada
6. Stephanie White Director Rugby Canada
7. David Robertson Director Rugby Canada
8. Roger Smith Director Rugby Canada
9. Jim Douglas Men’s Player Representative Rugby Canada
10. Sheila Turner Women’s Player Representative Rugby Canada
11. David Lougheed Director Rugby Canada
12. Morris Biddle Director Rugby Canada
13. Keith Gillam Director Rugby Canada
14. Patrick Aldous Director Rugby Canada
15. Nick Taylor Director of Marketing Rugby Canada
16. Trevor Arnold Director of Rugby Rugby Canada
17. Myles Spencer National Teams Coordinator Rugby Canada
18. Kristy Martin Administrative Assistant Rugby Canada
19. Jennifer Nieuwendyk Executive Assistant to the CEO Rugby Canada
20. Geraint John Director of High Performance Rugby Canada
21. Ray Hoemsen Registration Committee Chair Rugby Canada
22. Pat Parfrey Past President Rugby Canada
23. Peter Clarke Past President Rugby Canada
24. Tom Jones Regional Development IRB
25. Bert Radford President Rugby Alberta
26. Debby Ashmore Executive Director Rugby Alberta
27. Dustin Hopkins Rugby Alberta
28. Gordon Sneddon President Rugby Ontario
29. Allen Piggott Executive Director Rugby Ontario
30. Jim Carr Rugby Ontario
31. Paul Wilson President New Brunswick
32. Derek Short President Nova Scotia
33. Brian Krawetz High Performance Coach Nova Scotia
34. Pascal Foucault President Rugby Quebec
35. Nicholas Clapinson Executive Director Rugby Quebec
36. David Smart President BC Rugby
37. Jeff Sauve Chief Executive Officer BC Rugby
38. Jim Ryan President Fraser Valley RU BC Rugby
39. Tanya Donaldson President Vancouver RU BC Rugby
40. Andrew Spray President Vancouver Island RU BC Rugby
41. Blake Lewis BC Rugby
42. Tony Watson BC Rugby
43. Tom Jacobs President Newfoundland
44. Christian Taylor President Manitoba
45. Jordan Astrope Executive Director Saskatchewan
46. Jo Reinbold Vice President (Rugby) Edmonton Rugby Union
47. Kevin Blanchette President Prairies Rugby
48. Matthuw Ronald-Jones Executive Director Canadian Rugby Foundation
49. Morgan Buckley Managing Director ASMT
50. Isabel Grondin




CERTIFICATION OF DELEGATES

A confirmation of the number of votes was presented by Mr. Rick Bourne (Chairman).

PROVINCIAL UNION NUMBER OF VOTE


British Columbia 5

Alberta 4

Saskatchewan 2

Manitoba 2

Quebec 4

Ontario 6

New Brunswick 2

Nova Scotia 2

Newfoundland 2

PEI 1


AGM MOTION #1:

There was a motion to certify the delegates for the 2008 Rugby Canada Annual General Meeting.

Moved Alberta (Bert Radford)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed Unanimously

Agenda / Additions to the Agenda

AGM MOTION #2


It was moved that the Agenda be adopted.

Moved British Columbia (David Smart)

Seconded Alberta (Bert Radford)

Your browser may not support display of this image.

Motion Passed Unanimously

Minutes of 2008 SEMI Annual General Meeting



AGM MOTION #3

It was moved that the minutes of the 2008 Semi Annual General Meeting be accepted.

Moved Manitoba (Christian Taylor)

Seconded New Brunswick (Paul Wilson)

Your browser may not support display of this image.

Motion Passed Unanimously

Reports of the Directors

AGM MOTION #4
It was moved that the reports of the Directors be accepted.


Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed Unanimously

Accounts and Balance Sheet for the period


AGM MOTION #5

It was moved that the Financial Statements from the period April 1st, 2007 to December 31st, 2007 be accepted.

Moved British Columbia (David Smart)

Seconded Alberta (Bert Radford)

Your browser may not support display of this image.

Motion Passed Unanimously

Approval OF INSURANCE AND REGISTRATION


Confirmation of Dues:

Jay Johnston (Treasurer) explained that there would be no dues increase from Rugby Canada, but that there would be an insurance rate increase.

Derek Short (Nova Scotia) inquired as to when the Provincial Unions would be provided with the exact dues structure and costs. Graham Brown (CEO) explained that he would be sending out a formal MEMO to all the Provincial Unions next Wednesday, February 4th, 2009. This will be after Bf Lorenzetti provides final insurance rate adjustments, and the MEMO will outline the dues structure with the Age Levels and their associated costs.

Christian Taylor (Manitoba) asked for clarification on whether or not the insurance policy for 2009 will include abuse coverage. Jeff Sauve (British Columbia) confirmed that abuse coverage was not included in the Rugby Canada Insurance policy at this time, but he noted that most sports do have this coverage. Jeff went on to explain the costs associated with various additions or deletions to the insurance policy.

1. ACCIDENT COVERAGE (paramedical and dental coverage) - $3 CAD reduction if removed from policy

2. OUT OF COUNTRY COVERAGE (travel to USA only) - $1 CAD reduction if removed from policy

3. ABUSE COVERAGE - $3 CAD to $5 CAD increase if added to policy

David Smart (British Columbia) noted that the British Columbia Rugby Union is in favour of adding the Abuse Coverage and keeping the Accident and Out of Country (USA) Travel Coverage.

AGM MOTION #6

It was moved that Rugby Canada not delete the Accidental Coverage from its insurance policy for 2009.

Moved Manitoba (Christian Taylor)

Seconded Nova Scotia (Derek Short)

Your browser may not support display of this image.

Motion Passed Unanimously


AGM MOTION #7

It was moved that Rugby Canada not delete the Out of Country (USA) Travel Coverage from its insurance policy for 2009.

Moved Nova Scotia (Derek Short)

Seconded British Columbia (David Smart)

Your browser may not support display of this image.

Motion Passed Unanimously


AGM MOTION #8

It was moved that Rugby Canada add Abuse Coverage to its insurance policy for 2009.

Moved British Columbia (David Smart)

Seconded Alberta (Bert Radford)

Your browser may not support display of this image.

Motion Passed

It is noted that the Ontario Rugby Union and the Fédération de Rugby du Québec opposed AGM

Motion #8.

APPOINTMENT OF THE AUDITORS
MOTION #9:


There was a motion to appoint BDO Dunwoody as the auditors for Rugby Canada in 2009.

Moved British Columbia (David Smart)

Seconded Manitoba (Christian Taylor)

Your browser may not support display of this image.

Motion Passed Unanimously


MOTIONS & RECOMMENDATIONS TO THE BOARD OF DIRECTORS
AGM MOTION #10


The Ontario Rugby Union nominates David Lougheed to the position of Provincial Director on the Rugby Canada Board of Directors.

David Lougheed addressed the assembly and gave a brief introduction about him.

Moved Ontario (Gordon Sneddon)

Seconded Newfoundland (Tom Jacobs)

Your browser may not support display of this image.

Motion Passed Unanimously
AGM MOTION #11


The British Columbia Rugby Union nominates Morris Biddle to the position of Provincial Director on the Rugby Canada Board of Directors.

Morris Biddle addressed the assembly and gave a brief introduction about him.

Moved British Columbia (David Smart)

Seconded Quebec (Pascal Foucault)

Your browser may not support display of this image.

Motion Passed Unanimously
AGM MOTION #12


It was moved that the membership of Rugby Canada approve the nomination by the Rugby Canada Board of Directors of Patrick Aldous and Keith Gillam to the positions of General Directors on the Board of Rugby Canada.

Patrick Aldous and Keith Gillam each addressed the assembly and gave a brief introduction about them.

Moved British Columbia (David Smart)

Seconded Manitoba (Christian Taylor)

Your browser may not support display of this image.

Motion Passed Unanimously
AGM MOTION #13


It was moved that a National Senior and Under 20 Competition be initiated, involving Atlantic, Central, Prairie and British Columbia regions, a Western and Eastern semi-final, and a National Final, governed by a National Committee of the participant teams and representation from British Columbia, Alberta, Ontario and Rugby Canada, in line with the principles and the Rugby Canada Long Term Rugby Development Policy.

Derek Short (Nova Scotia) inquired as to why British Columbia, Alberta and Ontario will have representation on the committee but the Atlantic region will not. It was explained that each participating team would have representation, and that the Provinces that have more than one team would also have representation on the committee. It was noted that this is not a recommended voting structure, but simply a committee structure.

David Smart (British Columbia) explained that the British Columbia Rugby Union will vote in favour of this motion, but wants to be clear that British Columbia will participate enthusiastically in the Americas Rugby Championship; however it is still deciding the extent to which it will participate in the National Championships.

Jo Reinbold (Edmonton / Alberta) explained that the Alberta Rugby Union echoes the sentiments of British Columbia on this issue. Alberta wants the Under 20 Competition, but is not sure that it can fit two (2) more games (semi-final and National Championship) into its schedule.

Derek Short (Nova Scotia) inquired as to what Alberta and British Columbia’s position will mean for the future of the National Championship. Graham Brown (CEO) noted that British Columbia and Alberta are not declaring that they will not have representation, but that they need more time to come up with an internal solution.

Nicholas Clapinson (Quebec) explained that the Federation de Rugby du Quebec is taking the position that with IRB monies flowing down to the Provincial Unions for this that all of the provinces should ahve to conform to the agreed structure and participate in the National Championship.

Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed

It is noted that the Alberta Rugby Union opposed AGM Motion #13.
AGM MOTION #14


It was moved that the membership of Rugby Canada approve the nomination by Rugby Canada of Sheila Turner to the position of Player Director on the Board of Rugby Canada.

Sheila Turner addressed the assembly.

Moved New Brunswick (Paul Wilson)

Seconded British Columbia (David Smart)

Your browser may not support display of this image.

Motion Passed Unanimously
AGM MOTION #15
It was moved that the Board of Rugby Canada engages with the provinces to approve a common National Rugby Season from the 1st of February to the 30th of November, with a decision to be made at the 2009 Rugby Canada Semi Annual General Meeting, in line with the agreed to Rugby Canada Long Term Rugby Development Policy.


David Smart (British Columbia) explained that British Columbia will abstain from this vote. He cannot object to being “engaged” by Rugby Canada or another Provincial Union on this issue, but he also cannot do anything that can be construed as approving a change in British Columbia’s rugby playing season.

Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed

It is noted that the British Columbia Rugby Union abstained from voting on AGM Motion #15.
AGM MOTION #16


It was moved that Rugby Canada approves coaching based on competency contained within the new NCCP framework using a national policy that legislates minimum standards of coaching certification at all stages of athlete development.

Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed Unanimously

AGM MOTION #17


It was moved that the Board of Rugby Canada identifies funds to implement the Long Term Athlete Development program, and the provinces identify funds to match, with a particular emphasis on a National Program on skill development for youth.

Derek Short (Nova Scotia) was concerned about the Provincial Unions having to “match” the funds identified by Rugby Canada. It was explained that this motion is put forth simply to get the implementation process for this program started.

Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed Unanimously
AGM MOTION #18


It was moved that a National Long Term Athlete Development Committee be created to ensure that the Long Term Athlete Development program is implemented, with representation from all provinces, and annual audits of progress and outcomes.



Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed Unanimously
SCHEDULING OF THE 2009 SEMI ANNUAL and annual GENERAL MEETINGs


2009 Semi Annual General Meeting:

It was noted that currently the 2009 Semi Annual General Meeting (SAGM) is scheduled to take place the weekend of September 26th, 2009 in Halifax, Nova Scotia. It was explained that this now falls during the same time that the Americas Rugby Championship is taking place.

It was suggested that the 2009 Semi Annual General Meeting (SAGM) be cancelled. Among other reasons, the high cost of the SAGM was pointed out. Mark Slay (Director) noted that he appreciates the benefits of having a SAGM; however he suggests that it is not a necessity and cancelling it would be a good opportunity to save money in this economic climate.

David Smart (British Columbia) expressed his belief that the SAGM should be cancelled for 2009 due to all the reasons that have been stated.

The cancellation of the SAGM will affect the previously carried AGM Motion #15.

AGM MOTION #19

It was moved that membership of Rugby Canada rescind AGM Motion #15 from the 2009 Rugby Canada Annual General Meeting.

Moved Newfoundland (Tom Jacobs)

Seconded British Columbia (David Smart)

Your browser may not support display of this image.

Motion Passed Unanimously


AGM MOTION #20

It was moved that the Board of Rugby Canada engages with the provinces to approve a common National Rugby Season from the 1st of February to the 30th of November, with a decision to be made at the 2009 Rugby Canada Annual General Meeting, in line with the agreed to Rugby Canada Long Term Rugby Development Policy.

Moved Newfoundland (Tom Jacobs)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed

It is noted that the British Columbia Rugby Union abstained from voting on AGM Motion #20 for the same reasons stated regarding AGM Motion #15.


AGM MOTION #21

It was moved that the Rugby Canada Semi Annual General Meeting be cancelled for 2009.


Moved Newfoundland (Tom Jacobs)

Seconded British Columbia (David Smart)

Your browser may not support display of this image.

Motion Passed Unanimously


2009 Annual General Meeting:

There was discussion on the dates and location of the 2009 Annual General Meeting (AGM).

It was suggested that the 2009 AGM be held in Victoria, British Columbia from January 26th to 28th, 2010. It was explained that the dates suggested did not fall over a weekend, and it would not be convenient for most delegates to attend unless the AGM was held over a weekend. David Smart (British Columbia) explained that Victoria would not be an ideal location at that time as the 2010 Winter Olympics will be starting shortly after that date; as such it would be much too difficult and expensive to travel there.

Roger Smith (Director) suggested that the 2009 AGM be held in Toronto, Ontario as it is the easiest and least expensive city to travel to and from. It was also noted that many of the Rugby Canada staff members are located in Toronto, Ontario.


AGM MOTION #22

It was moved that the Rugby Canada Annual General Meeting be held on the dates of January 22nd to 24th, 2010 in a location to be determined at a later date.

Moved British Columbia (David Smart)

Seconded Newfoundland (Tom Jacobs)

Your browser may not support display of this image.

Motion Passed Unanimously

It was suggested that in light of the cancellation of the 2009 Semi Annual General Meeting that the Rugby Canada Board of Directors and staff members still distribute the reports that would have been presented at the SAGM to the Provincial Unions.


AGM MOTION #23

It was moved that the Rugby Canada Board of Directors and staff members distribute semi annual reports to the Provincial Unions in July 2009.

Moved British Columbia (David Smart)

Seconded Ontario (Gordon Sneddon)

Your browser may not support display of this image.

Motion Passed Unanimously


NEW BUSINESS

2011 Western Canada Summer Games:

Ray Hoemsen (Manitoba) explained that the technical packages have been drafted, and that it looks as though it will be Sevens rugby at the Under 16 level. He noted that the deadline for changes to the technical package is April 1st, 2009. It was also clarified that a sanction from the Board of Directors for Rugby Canada is still needed.


High Performance:

David Robertson (Director) wanted to note that Rugby Canada’s High Performance department is working hard to help improve not only high performance in Canada but also development as well. David invited the Provincial Unions to contact him with any questions, concerns or suggestions they might have.

David Robertson can be contacted via email drobertson@rugbycanada.ca.

Congratulations and Appreciation:

Rick Bourne (Chairman) presented a congratulatory plaque to Kieran Crowley for coaching Canada to its first Test Match win under his direction. Geraint John (High Performance Director) accepted the plaque on Kieran’s behalf.

Rick Bourne (Chairman) presented a plaque to the British Columbia Rugby Union in appreciation of their hospitality.

Rick Bourne (Chairman) presented plaques to the outgoing Board Members – Jay Johnston and Roger Smith – and thanked them for all of their time, effort and dedicated service to Rugby Canada.

Rick Bourne (Chairman) thanked all delegates and guests who attended the John Williams Appreciation Dinner held the night before. He also went on to thank all delegates and guests for attending the Rugby Canada Annual General Meeting for 2008.

MOTION TO ADJOURN

AGM MOTION #14

It was moved to adjourn the 2008 Rugby Canada Annual General Meeting.

Moved Nova Scotia (Derek Short)

Seconded Alberta (Bert Radford)

Your browser may not support display of this image.

Motion Passed Unanimously


Mr. Rick Bourne (Chairman) adjourned the 2008 Annual General Meeting of Rugby Canada at

10:39 AM PST on January 25th, 2009.

Your browser may not support display of this image. -30-






Your browser may not support display of this image.



Meeting: 2008 Semi Annual General Meeting

Date: 13 April 2008 - Vancouver, BC

Recorder: Jennifer Nieuwendyk


Your browser may not support display of this image.






30 March 2009 10 March 2009

Date
Date



Pearse Higgins, Secretary
Jennifer Nieuwendyk, Recorder






31 March 2009

Date


Your browser may not support display of this image.


Graham Brown, CEO