BYLAWS      (General revision made on April 26, 2004)

 

 

 

 

             A                    To provide competitive and recreational hockey for children in the age groups as recognized by the Divisional names of Hockey 1,2,3, & 4, Atom, Pee Wee, Bantam, Midget and Juvenile.

 

 

 

 

 

 

 

 

 

 

of the Association, within the Constitution of the Burnaby Winter Club, hereinafter referred to as the “B.W.C.”, the Minor Hockey Association ByLaws and Rules, and the regulations of the Canadian Amateur Hockey Association, the British Columbia Amateur Hockey Association and the Pacific Coast Amateur Hockey Association, hereinafter referred to as the “Governing bodies”.

 

July 1^st each year:      

(a)                President

(b)               Registrar

(c)                Referee-in-Chief (Head Referee)

(d)               Coaching Coordinator (Head Coach)

(e)                Risk Manager

(f)                Ice Scheduler

Such Association officials shall attend PCAHA meetings called for their particular area of responsibility or be responsible for sending a delegate.

 

 

 

 

1)      President

2)      Vice-President

3)      Past-President

 

 

PRESIDENT: The President shall guide the Committee in the day to day operation and business of the Association. He/she shall act as the Presiding Officer at all meetings of the Committee. He/she shall enforce all of the Constitutions, Bylaws, Rules and Regulations that govern the Association.

 

VICE-PRESIDENT: The Vice-President shall perform the duties of the President during his or her absence. The Vice-President shall carryout the duties assigned to him or her by the President. This shall include the treasurer and secretary functions of the Committee.

 

PAST-PRESIDENT: The Past President shall carry out the duties assigned to him or her by the President.

 

 

 

 

 

 

 

 

1.      The quorum for an Annual General Meeting shall be ten percent (10%) of the membership of the Association.

 

2.      The quorum for the Regular Meetings of the Committee shall be five (5).

 

 

 

 

 

 

 

 

Amateur Hockey Association.

 

granted by the Coaches of both teams, the Divisional Manager, and

in accordance with the Rules of the governing bodies.

 

out for all teams in their Division by application of the following format:

 

1.      Each of the Coaches from the Division shall help with the selection of all the teams within the Division. The final decision on team player selection shall be made by the appointed Team Coach.

 

2.      If a Division has more than one team at the same level of play they shall be as equal in strengths and player numbers as possible.

 

3.      In a Division having “Representative teams” the top team shall have its players selected first. The final decision on team player selection shall be made by the appointed Team Coach.

 

4.      The balance of the players shall try-out for the second team(s). Those teams shall have their players selected after the top team selection is complete. The final decision on player selection shall be made by the appointed Team Coach.

 

5.      The balance of the players shall be placed on House League teams all to approximately equal proportions and strengths.

 

 

1.      Players applying for transfer from one team to another, within the         same Division and Association, must have the approval of the two team Coaches, the Divisional Manager, the parents, the player, and be in accordance with the Rules of the governing bodies.

 

2.      If problems are encountered in meeting a request for a transfer the matter must be referred to the Committee for decision.

 

3.      Players requesting transfer to the next higher Division shall apply to the Committee for permission, in writing.

 

 

 

 

 

1.      All coaches shall acquire coaching certification as required by PCAHA Rules and Regulations – Section B – Competition.

 

2.      The Coach must abide by the Association rules and, to the best of his/her abilities, teach hockey skills, develop all the players to their potential, and to have the team practice and play their games in a sportsman-like way.

 

3.      The athlete/Coach relationship is a privileged one. Coaches play a critical role in the personal as well as the athletic development of their athletes. They must understand and respect the inherent power imbalance that exists in this relationship. They must be extremely careful not to abuse it.

 

Coaches must also recognize that they are the conduits through which the values and goals of a sport organization are channelled. Thus, how an athlete regards his/her sport is often dependent on the behaviour of the Coach.

 

 

1.      He/she shall work with and be guided by the same principles applied to the Coach.

 

2.      Assistant Coaches should have taken training and be qualified at the National Coaching Certification Program, level one (1) certificate, or higher.

 

 

 

1.      He/she shall assist the Coach in the successful operation of the team on a day to day basis, to the benefit of the team.

 

2.      He/she shall be responsible for the team equipment, for acquiring the Officials for all games played at the home venue, for the completion of all documentation required for a game, and for reporting the result of the game to the proper authorities.

 

3.      He/she is responsible for ensuring that the Coach follows the Rules governing the Association’s hockey program.

 

4.      A Manager shall act as the liaison between the team parents and the Coach, to mediate grievances as required, and to report any unresolved problems to the Divisional Manager.

 

 

 

 

 

 

 

 

 

 

1.      All members of the Association shall conduct themselves at all times in such a manner as to further the best interests of the Association.

 

2.      A member of this Association shall not knowingly refuse to follow any ByLaw or Rule of the Association, or other governing bodies.

 

3.      All members of the Association shall not cause wilful damage to any Association property, or to the property of private members.

 

4.      No Coach, Assistant Coach, Manager or player on any Association team, shall be on the ice, or be present on the bench, while under the influence of alcohol or drugs.

 

5.      No member of the Association shall engage in a controversial manner with League or game Officials, with other members of the B.W.C., or with representatives from other Associations.

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                2) Constitution

BURNABY WINTER CLUB

 

SOCIETY ACT     

THE BURNABY WINTER CLUB

CONSTITUTION

 

PART I           The name of the Society is “The Burnaby Winter Club”.

 

PART II          The objects of the Society are:

                       

                        A         To promote Curling, Hockey and Figure Skating and to provide facilities  

                                    for its members for their participation and enjoyment of the said activities.

 

                        B         To promote such other recreational sports as the Society’s members shall

                                    from time to time determine, and to provide facilities and permanent

                                    equipment therefore.

 

PART III        The operations of the Society are to be chiefly carried on in and about the

                        Municipality of Burnaby in the Province of British Columbia.

 

BY-LAWS

PART I – INTERPRETATION

 

A.        The definitions in the Society Act on the date these By-Laws became effective apply to

            these By-Laws.

 

B.        In these By-Laws, unless the content otherwise requires:

 

1)                  “Director or Directors” means the Director or Directors of the Society.

 

2)                  “Board” means the Board of Directors of the Society.

 

3)                  “Society Act” means the Society Act of the Province of British Columbia from

time to time in force and amendments there to.

 

4)                  “Term” means the time between the Annual General meeting and the next Annual

General Meeting.

 

5)                  “Officer Term” means the time between the first Directors’ meeting following an Annual General meeting and the first Directors’ meeting following the immediate

next Annual General meeting, “officer term” has the same meaning as “term”.

 

6)                  “Family” means such persons as the Board may from time to time determine.

 

7)                  “Office” means the position held by any of the 12 (twelve) elected Directors and the Past President of the Society.

 

C.                 In these By-Laws, unless the context otherwise requires, words importing the singular

include the plural and vise versa, and words importing a male person include a female person and a corporation.

 

PART II – MEMBERSHIP

 

A.        The number of members of the Society shall not be less than seven (7) and the first

      members shall be the subscribers to this Constitution and these By-Laws.

 

B.        The Burnaby Winter Club shall consist of Family Memberships, Single Memberships,

            Corporate Memberships, Honorary Life Memberships and Founding Life Memberships.

 

1.         FAMILY MEMBERSHIPS shall include any person who is a holder of a certificate of membership and has paid in full his membership fee prescribed for such certificate.

            Family members shall include the spouse of the person making application for a Family

Membership as well as the such applicant and their children who are under 21 years of

                        age and residing with the applicant and/or his spouse.

 

      2.         SINGLE MEMBERSHIPS shall include any member who is a holder of a single

                        membership certificate and has paid in full his membership fee prescribed for such

                        certificate.  If the holder of the single membership does not participate he may then

                        designate “one” member of the family as the participant.  If a single member wishes

                        other members of his family to participate, he must convert to a Family Membership.

 

3.                  CORPORATE MEMBERSHIPS shall be those incorporated bodies duly recognized

from time to time by the Society and enrolled as members pursuant to these By-Laws.

Each corporate membership shall be represented by the person appointed by it annually

in writing, and such person duly so appointed from time to time shall exercise and have

all the rights and privileges of a member, except voting privileges.  The membership fee

shall be fixed and set by the Board from time to time and shall not be refundable.

Under certain circumstances it may be advantageous to the Society to allow more than

one participant on a Corporate Membership.  Such participation must be approved by

the Board on an annual basis.

 

4.                  HONORARY LIFE MEMBERSHIPS shall mean or designate or constitute any

member who has rendered consistent, distinctly valuable service to the Society over a

period of years; said member may be elected Honorary Life Member by Ordinary

Resolution at any Annual General Meeting.  He shall be entitled to Society privileges

and activities without payment of participation dues.

 

5.                  PARTICIPATING SOCIAL AND ASSOCIATE MEMBERSHIPS these two

classifications that have been deleted from previous sets of By-Laws of the Society shall remain in effect until such time that all memberships in the particular classification

have been terminated.

 

6.                  FOUNDING LIFE MEMBERSHIPS shall include any member who has retained their membership in good standing since 1966.  It formally recognizes the early pioneers of the Burnaby Winter Club for their foresight in building a Club that has withstood the test of time.  It also recognizes Club participation and involvement for a thirty year period.  The member shall be entitled to Society privileges and activities and is required to pay only participation dues.

 

C.        The rules regarding membership shall be as follows:

     

1)                  All names of the proposed members shall first be submitted to the Membership

Committee for study and recommendation to the Board.

 

2)                  Limitations in number of Memberships issued and conditions of the Membership shall

be set by the Board.

 

3)                  The fee for a Certificate of Membership shall be fixed from time to time by the Board.

 

4)                  A CERTIFICATE OF MEMBERSHIP shall be issued to each member of the Society

and shall entitle the holder thereof to all rights and privileges of the Society, to which

that category of Membership is entitled.

 

5)                  A CERTIFICATE OF MEMBERSHIP shall be non-transferable except to immediate Family subject to the approval of the Board.

 

6)                  Members who are participating in the regular activities of the club shall be classified as “Active”.

 

7)                  Members who are no longer participating but wish to continue their club membership shall be classified as “Sustaining”.

 

PART III – TERMINATION OF MEMBERSHIP

 

A.        A Member of the Society upon failure to pay the annual dues and/or assessments within

thirty (30) days after they become due, shall have his rights and privileges suspended.

A Member of the Society, upon failure to pay his outstanding dues and/or assessments for

one (1) year, shall have his Membership terminated thirty days after the last due date.

 

B.        A member may be expelled from the Society and his Membership terminated if the Board considers that his conduct or action is prejudicial to the welfare and interest of the Society.  A member so expelled may make an application for re-admission into the Society and this will be considered at an Annual or Special General Meeting.

 

PART IV – ANNUAL PARTICIPANTS

 

A.        Annual participants shall have and enjoy all the privileges of the Society except that of voting and holding office save and except herein after provided.

B.        The participating dues for the Annual participant shall be determined from time to time by the Board.

 

C.        The name of an Annual participant shall be placed on, and form a part of the waiting list for Full Memberships of the Society as and when the same is made available to him in order of priority.

            An Annual participant who does not accept a Membership in the Society when it is offered to him shall forfeit his priority and thereby relinquish his participation as may be decided by the Board.

 

D.        The Board shall determine from time to time the conditions of transfer for a person who as an Annual participant is accepted for Membership in the Society.

 

PART V – DUES

 

A.        Participation and Sustaining dues shall be established from time to time by the Board.

 

B.        The Participation and Sustaining dues shall be payable to the Treasurer of the Society on or before a date to be determined from year to year by the Board.

 

PART VI – MANAGEMENT

 

A.        The business of the Society shall be conducted by the Board of twelve (12) Directors, nine (9) to be elected from the membership and three (3) to be appointed annually – one (1) appointed by the Curling Committee, one (1) appointed by the Figure Skating Committee and one (1) appointed by the Hockey Committee; and the past president, if he be not otherwise a director.

 

B.        The present Directors holding office at the time these By-Laws become effective shall hold office through the remainder of the term for which they have been elected.  Thereafter as the term of each Director expires successors shall be elected at an Annual General meeting, to hold office for a term of three (3) years.

 

C.        A retiring Director shall be eligible for re-election.

 

D.        If a vacancy occurs on the Board it may be filled by the Board, but any person so appointed shall remain in office until the next Annual General meeting.  If the vacancy leaves an unexpired portion of the term of the retiring Director, the vacancy shall be filled by the election of a Director for the unexpired portion of the term.

 

E.         1.         If a Director is absent for three (3) consecutive Board Meetings without justification,

                        the Board may by majority vote remove that Director from office.

           

            2.         The Members may by special resolution remove a Director before expiration of his term 

                        of office any may elect a successor to complete his term.

 

F.         Within fourteen (14) days after the close of the Annual General Meeting, the Directors for ensuing year shall meet and shall elect from their members a President, who shall take office at the beginning of the new officer term.

 

G.        The President shall appoint the Vice-President, Secretary and Treasurer or Secretary-Treasurer from the Directors to take office at the start of the new officer term, such appointments to be ratified by the Board at its first meeting.  The President shall also appoint the Chairman of the following standing Committees: Finance, Membership, Planning, Steering and Management, such appointments to be ratified by the Board.  Members of these Committees must be members of the Society in good standing.

 

H.        The President shall preside at all meetings of the Society and of the Board.  He shall have the casting vote in the event of equal vote.  He shall call at least seven (7) regular Board Meetings each year and he may call Special meetings of the Board whenever he may deem them necessary or shall do so upon request of three (3) members of the Board.  He may appoint, as occasion arises, special committees to consider and report on questions that may arise from time to time.  He may direct the Manager or other employees of the Society to conduct the business in a manner in which he considers will be in the best interests of the Membership, but such action on the part of the President will be subject to the approval of the Board at their next general meeting.

 

I.          The Vice-President shall perform the duties of the President in the absence of the President.

 

J.          The Secretary shall be responsible for the recording of all business transactions whatsoever in the “Society Minute Book” during his term of office.  It shall be his duty to attend all Board, Annual and Special General Meetings of the Society.  It shall be his further duty to transact all correspondence pertaining to the Society business entrusted to him by the Board Authority.

 

K.        THE TREASURER

1.         The treasurer shall have supervision of the finances of the Society subject to approval of the Board, of which he shall be a member.  He shall be responsible for the collection of dues and keeping of accurate accounts of all Society receipts and expenditures.  The books shall be open for inspection by the Board and members of the Society and must be subject to an auditing at the close of each fiscal year by auditors appointed by the Annual General Meeting.  Failing such appointments, or the availability by such auditors, the auditors shall be appointed by the Board.

 

2.         Audit – the auditors shall examine the records of the Treasurer and certify their correctness to the Society at the Annual General Meeting.

 

L.         Nominating Committee – Three months prior to the Annual General Meeting, the Board will appoint a Nominating Committee consisting of two (2) Directors and three (3) members who have been in good standing for two (2) consecutive years.  It shall be the duty of this committee to elect its’ own Chairman and to draw up a list of eligible members whose names shall be presented to the Annual General Meeting as candidates for office during the ensuing year and nominations shall be posted at least fourteen (14) days prior to the Annual General Meeting.  In addition to those persons whose names are placed in nomination by the Nominating Committee, the nomination of a member in good standing may be made from the floor of an Annual General Meeting without advance notice.  All nominations must have the consent of the nominee.

 

M.        All committees of the Society shall be chaired by a member in good standing.  In addition not less than 51% of the voting members of any committee (except the standing committees), must be members in good standing.

 

N.        No Director shall be remunerated for being or acting as a Director except for actual expenses incurred by him while acting in behalf of the Society.

 

PART VII – DURATION OF OFFICE

 

            All Directors elected at the Annual General Meeting and appointments thereafter shall take office at the beginning of the next term and continue in office until they resign or their successors are elected or appointed, as aforesaid in accordance with Part VI of these By-Laws.

 

PART VIII – PARLIAMENTARY AUTHORITY

 

            Robert’s Rules of Order shall be the Parliamentary Authority for the Society.

 

PART IX – PUBLICATIONS

                                                                 

            The Society shall maintain on the premises, copies of the complete text of the Society Constitution and By-Laws and full text of rules of the games participated in by members.

 

PART X – AMENDMENTS

 

A.        These By-Laws may be amended only by Special Resolution.

 

B.        Notice of any proposed amendment must be filed with the Secretary at least thirty (30) days prior to an Annual or Special General Meeting, and who shall send a copy to each member at least fourteen (14) days before the date of the meeting at which the amendment is to be introduced.

 

C.        Any amendment of which due notice has been given may be further amended at the Annual or Special General Meeting, provided that such further amendment has a limiting or explanatory effect upon the original amendment.

 

D.        Any amendment shall become part of the Constitution or By-Law only after approval of the members eligible to vote who are present and vote at the meeting.  Each amendment must also receive the approval of the Registrar of Companies of the Province of British Columbia.

 

 

 

PART XI – BORROWING POWERS

 

A.        The Board may borrow or raise or secure the payment of money in such a manner as it deems fit for the operation of the Society during the current fiscal year.  Any extraordinary expense and/or capital improvement shall be presented to the membership for their approval, but none of those powers shall be exercised except in accordance with the provisions of the By-Laws of the Society.

 

B.        Debentures shall not be issued without sanction of a Special Resolution of the Society.

 

C.        The members may by Special Resolution restrict the borrowing powers of the Directors.

            But any restriction imposed expires at the next Annual General Meeting.

 

PART XII – CUSTODY AND USE OF THE SEAL OF THE SOCIETY

 

            The Seal of the Society shall be at all times in the possession of the Secretary and shall not be affixed to any instrument except by authority of a resolution of the Board and the actual affixing of the Seal shall be done in the presence of the President or Vice-President and the Secretary, or such other persons authorized by the Board to witness the affixing of the Seal of the Society to any such instrument.

 

PART XIII – MEETINGS

 

A.        Annual General Meeting – the Annual General Meeting of the Society shall be held in the month of June each year.

 

B.        Special General Meeting – 1)  a Special General Meeting may be called by the Board at any time for the transaction of any business specified by the Board.

                                                        2)  a Special General Meeting may also be called by 10% or more of the voting members of the Society, by petitioning the Board in writing, stating the nature of the business.

 

C.        Notice of Annual and Special General Meetings – at least fourteen (14) days advance written notice shall be given by the Secretary.

 

D.        Quorum – the quorum for the transaction of business at Annual and Special General Meetings of the Society shall consist of twenty (20) members who are eligible to vote and who are personally present.

 

E.         Procedure:

1)         At each Annual General Meeting the order of business, so far as practical, shall be as  follows:

                        a)         Minutes of the preceding meeting

                        b)         Reports of Officers

                        c)         Reports of Committees

                        d)         Unfinished Business

                        e)         New Business

                        f)         Elections

                        g)         Adjournment

 

2)         At Special General Meetings the order of business shall be only the business for which the meeting was called.     

 

F.         Voting:

 

1)         The person named on a Family, Single or Corporate Membership, who is a member in good standing and of legal voting age in the Province of B.C. and present at any meeting of the membership shall be entitled to one (1) vote.

 

2)         Notice in writing from an eligible family member, other than the spouse, to exercise the family membership vote must be received prior to said meeting and shall be effective for that said meeting.

 

3)         Notice in writing as to who is to represent a Corporate membership and exercise the vote shall be received prior to said meeting and shall be effective for that said meeting.

 

4)         Voting shall be by show of hands, unless the members and/or Board otherwise decide.

 

5)         Percentage of vote for approval at Annual and Special General Meetings shall be as follows:

 

                        a)         Honorary Life Member – unanimous

                        b)         Member Reinstatement – seventy-five (75) percent

                        c)         Dissolution of Society – fifty (50) percent plus one (1)

                        d)         Constitution and By-Law amendments – seventy-five (75) percent.

                        e)         Financial matters – sixty-six (66) percent.

                        f)         Other Business – fifty (50) percent plus one (1)

 

G         Board Meetings – meetings of the Board may be called at any time by the President, or in his absence, the Vice-President or upon request of three (3) members of the Board.  Five (5) members of the Board personally present shall constitute a quorum at all such meetings.

 

PART XIV – FISCAL YEAR

 

A.        The fiscal year of the Society shall end the 30^th day of April each year.

 

B.        The fiscal year may be changed by Special Resolution of the Society.

 

PART XV – DISPOSAL OF ASSETS

 

            On the winding up and dissolution of the Burnaby Winter Club, after all debts have been paid or provisions for payment have been make, the assets remaining shall be paid, transferred, or delivered to the members pari passu.  However, for the purpose of the winding up or dissolution and distribution of the assets, a Family and Corporate Member shall be deemed to have two (2) units and a Single Member shall be deemed to have one (1) unit.

 

PART XVI – GENERAL PLAYING RULES

 

A.        “Rules of the Game” and “Rules of Competition” as laid down by the governing Canadian Curling Associations or its affiliates shall govern all curling games except where regulated by local society rules.

 

B.        The rules and regulations of the Canadian Figure Skating Association shall apply where appropriate.

 

C.        The rules and regulations of the Canadian Amateur Hockey Association, British Columbia Amateur Hockey Association and Pacific Coast Amateur Hockey Association shall apply where appropriate.

 

 

 

 

Approved June 5, 1995

Corrected June 30, 1995

 

 

3) Coaches Rules

 

Burnaby Winter Club

 

Coaching Guidelines and Expectations

 

Welcome to another great year at the Burnaby Winter Club.  This document is intended as a guide for coaches regarding the expectations of the Board, Hockey Committee and the Club membership regarding the important stages of a team within the season.

 

Throughout our 50 year history, The Burnaby Winter Club has been influential in the development of hockey in the Greater Vancouver and Fraser Valley regions.  The BWC is deemed a full service Minor Hockey Association (MHA) and is one of four Private Club MHA’s in the Greater Vancouver regional area.

 

Our philosophies, complemented by our strong hockey program, attract many aspiring young athletes from all over the Vancouver Lower Mainland to an environment that recognizes the hockey potential of young players. The BWC has evolved to become a dominant Association in producing budding young hockey players with tremendous hockey skills, providing much opportunity to continue to excel and succeed at the higher levels of hockey such as Collegiate/University, Major Junior, Junior A, Junior B, Major Midget or inevitably a life-long sport to have fun playing as an adult.  For 50 years, the BWC has had a proven hockey program that has developed many prominent hockey players, and provides a place for children to reach their hopes and dreams.

 

The BWC continues in its pursuit to be the best representative for minor hockey and the best environment for aspiring young athletes.

 

Some of our philosophies are:

• Ensure no scheduled early morning practices or late night games for 4-10 year olds.
• Execute two prepared practices for each game, whenever possible.
• Skate, pass, and shoot in that order aligns with core fundamentals for basic skills, team orientation and individual needs as part of the program.
• Encourage extra ice time for practice and personal skill development.
• Follow Hockey Canada techniques and principles for hockey development.
• Educate specific traditional disciplines and BWC Code of Conduct Guidelines.
• Utilize BWC Handbook for Minor Hockey Association governance and processes.
• Enlist non-parent coaching for Atom Division and older whenever possible.
• Strive for smaller team rosters in Initiation to Atom divisions.
• Promote teams to register in a minimum of 2 tournaments, one home and one away.
• Start every game motivated with the intent to win while having fun.
• Develop structure and experiences that prepare players for appropriate social behavior while in the community or on a road trip.
• Prepare the players for life long hockey friendships.
• Prepare players for transition to playing at higher levels.
• Be PROUD of the BWC uniform, its traditions and the ongoing support of its Alumni.

 

BWCMHA Code of Conduct

1. All members of the Association shall conduct themselves at all times in such a manner as to further the best interests of the Association.
2. A member of this Association shall not knowingly refuse to follow any Bylaw or Rule of the Association, or other governing bodies.
3. All members of the Association shall not cause willful damage to any Association property, or to the property of private members.
4. No Coach, Assistant Coach, Manager or Player on any Association team, shall be on the ice, or be present on the bench, while under the influence of alcohol or drugs.
5. No member of the Association shall engage in a controversial manner with League or game Officials, with other members of the BWC, or with representatives from other Associations.

Try-out/selection process

 

The most importantly the process must be fair, transparent and happen as quickly as possible.  With those goals in mind, the Hockey committee reviews and modifies the process each year to incorporate feedback and improvements learned during the previous year.  A copy of this year’s try-out/selection process outline, from our web site, is attached for your reference.  It is expected that all coaches will respect and adhere to the process as outlined.

 

Skill evaluation criteria should be agreed upon by all coaches within the division however, subjective criteria, such as game sense and openness to coaching/criticism, will be at the coaches’ discretion.  Evaluation assessments and player ranking are not to be shown to or discussed with players or parents.

 

Briefly, the important issues are:

 

Selection sign-off sheet (attached)

New for the 07/08 season, a Player Selection Sign-off Sheet has been instituted.   This form is intended to remove any possibility of a player falling 2 levels due to a disagreement of between coaches about the composition of player skill pools.  Since a player selected for a pool, if released from that pool, would automatically be assigned to the lower team for example, an release A pool player would be guaranteed a spot on the B1 roster.  There to be on exceptions to this principle, regardless of level that a player is being released from whether that is A to B1 or B1 to B2, etc.

 

After the skill evaluation sessions and scrimmage games all players will be divided into at least two pools, the A Pool and the B Pool, with the possibility of a B2 or C pool.  Prior to assigning players to the A pool, the AAA (A1) coach and the B1 coach must agree on the 20 skaters and 3 goalies being called to the A pool.  If the B1 coach does not agree to all the players, then he/she must note his/her exception to the player in the comments beside the player(s) name.  If the AAA coach still wants those players included in the A pool he/she agree that they will remain on the AAA team and cannot be release to the B1 team.  The division manager must present for all discussion regarding selection process.  Once both coaches agree, they and the division manager must sign the selection form.  The division manager will retain the form.

 

This Sign-off Sheet is to be used any time a group of players is being divided into pools based on skill level and when release from a pool effects the roster of a lower team.  Therefore, if a separation of players is planned for a B1, B2 or C group, the selection sign-off sheet must be used.

               

                Releases

This is a very sensitive area for players, particularly in the Atom division where it is their first exposure to the release process, and the release process must be handled in as positive a manner as possible.  All coaches must remember that NO PLAYER CAN BE CUT TWO LEVELS.  Therefore, it is expected that all coaches within a division will remain in constant communication regarding player selections and releases.

 

·         The higher level coach, the lower level coach and the Division Manager must be present for all releases.  If any of these individuals cannot be present a suitable replacement must be present (Assistant Coach, Hockey Committee member).  If a suitable replacement cannot be located, the release must be postponed.

·         The releasing coach should have some constructive suggestions to the player regarding areas that he/she can work on throughout the year. 

·         The receiving coach should welcome the player to the team and/or pool.

·         The Division manager is simply present to monitor the process and deal with any issues that might arise.

 

                Team Size

Team composition is the coach’s discretion however; the number of players assigned to any given team is determined by the number of players in a division, and with agreement of the Division Manager.

 

Roster Submission

New for the 07/08 season.  All rosters must be finalized and submitted to the Registrar no later than September 24^th.  If a roster is not complete by the deadline due to player injuries, or other circumstances, and the coach still wishes to reserve the right to roster the palyer(s) at a later date, then a vacancy(s) must be left on the roster to accommodate these situations. 

 

By way of example:  The PeeWee AAA team is to be made up of 15 skaters and 2 goalies.  The coach cannot properly evaluate a defenseman due to injury and therefore cannot finalize his roster by the deadline.  In this situation, the submitted roster must be 14 skaters and 2 goalies.  The player in question must be assigned to B1 team and can be called up to the AAA team once the player is healthy. 

 

Equipment

It goes without saying that you will insure that all players have proper equipment and that your team HCSP person has inspected all helmets, neck guards, etc. for proper labeling and certification stickers.  It should also be noted that for team eligible to participate in Provincial Championships, BCAHA will conduct an equipment check prior to commencing play and any player not having proper equipment will not be permitted to participate until proper equipment is presented for inspection.

 

Socks

The Club has purchased sufficient quantities of Home and Away socks to equip each team.  It is expected that each team will budget for and acquire socks from the Club.  Please contact Bob Houghton (Grampa Bob) to arrange for  team socks.

 

                3^rd Jersey

There is an approved 3^rd jersey for BWC teams.  Use of the 3^rd jersey is optional.  If a team wishes to acquire 3^rd jerseys, they must insure that they are wearing the approved jersey.  The approved 3^rd jersey is:  Boston Heritage, Projoy Stock number 9048.  There are two approved logos:  BWC diagonally across the chest from right should to left hip, or the Burnaby Winter Club script logo.  Anyone questions or concerns regarding 3^rd jerseys should be directed to your division manager.

 

No other jerseys will be permitted.  Any team found wearing an unapproved jersey will be required to surrender the jerseys to the BWCMHA. 

 

Attached is the Jersey and Equipment Policy.  Please insure that your team maanger is aware of the attached policy. 

 

Certifications

It is the responsibility of the coaching staff to insure that they have the appropriate certifications and training. 

 

All coaching staff and managers are required to have Speak-Out training.  Each team MUST have a HCSP (Hockey Canada Safety Program) certified person on their roster.  BCAHA is getting very strict regarding having certifications in place by January.  If your team does not have the proper certifications in place, your team may be prevented from playing and/or a coach maybe removed from the bench until proof of certification is presented to BCAHA, or if the issue is discovery at play-off time, your team may be prevented from participating in play-offs.

 

Please work with your Division Manager to insure that your certification and training is up to date.  Once you have obtained training or certification, please contact our Registrar if your certification information.

 

Team plan/budget

Each Rep team is required to prepare a team plan which will outline the expectation of coaching staff regarding player participation, team finances, parent participation, etc.  Additionally, each Rep team will be required to have a Parent/Player Agreement letter, which will be signed by each player and parent (guardian).  A copy of the team yearly plan must be submitted to the Division Manager.  A copy of each Agreement Letter must be given to the Division Manager once the team’s roster is finalized.

 

Examples of a Yearly Plan and Agreement Letter are attached.  If you do not have a preferred format for a Yearly Plan or an Agreement Letter, feel free to modify and use the samples.  Please note, that the samples are those used by the Bantam AAA team and will require modification to reflect the principles of the division and the level at which your team is participating.  (Our thanks to John Batchelor and Judy Chucko for providing the attached samples.)

 

 

 

                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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