WABAMUN MINOR HOCKEY ASSOCIATION
Board Meeting
May 19th, 2009
Wabamun Jubilee Bingo Hall @ 7:00 PM
Meeting Minutes
Board Members:
Present: Tom Bartosch, Denise Bartosch, Lynne Scheideman, Colette Velichko, Lori Moger, Wade Borynec, Dee Dietrich, Marty House
Others Present: As per signed sheet
Absent Members: Tannis Aginas, & Leon Aginas
1.0 Call to order
Tom called to order the board meeting of the Wabamun Minor Hockey Association at
7:00 pm on May 19th, 2009 in Wabamun Jubilee Bingo Hall.
2.0 Introduction of Guests
• Ray Broudure from Hockey Alberta attended.
3.0 Reading of Last Years Minutes
• Colette read that last years minutes out loud for all members.
Corrections of AGM Meeting Minutes
• Dee said that she has another copy of 2008 AGM Minutes and they do not match the ones that were given to the board.
• Tom said the minutes were corrected.
• Lynne Scheideman’s name was on the minutes and she did not attend the meeting.
• Tanis & Leon name should be removed as they never attended the meeting.
• Dee made a MOTION to make remove the names of people that were not in attendance of the AGM 2008. All in favor, CARRIED
4.0 Adoption of Agenda
• We need to find out the level target of our association to determine what level we play at the provincials.
• Lynne mentioned that we need to clarify who has to vote as our bylaws are not in affect.
8.0 Explanations – This is where Colette should do her first call of nominations.
• Change: 10.0 to Elections
• Change: 11.0 to New Business
• Lynne made a motion to accept the changes to the agenda Darrel second, all in favor, CARRIED.
5.0 Correspondence
• Nothing to report
6.0 Business Arising from Minutes
• Nothing to report.
7.0 Hockey Alberta Key Note address from Ray Boudreau
• Lynne had introduced Mr. Ray Boudreau to everyone by giving them a little history about him.
• Ray mentions the biggest issues in Hockey are there are no volunteers for Board Members.
• Ray made a good point about Hockey programs in our community should be treated as a business. Everyone on the board should run the
Association like a business.
• All Registrations should be clear and transparent.
• Ray says all Business Reports should be presented at the AGM.
• People think that Hockey Alberta & Hockey Canada is the same. Hockey Alberta is a branch of Hockey Canada.
• Denise Bird asked Ray Boudreau – What does it take to start an Association. Ray said you need Board Members, Bylaws, and a good business case.
• Ted Carter is the Native Liaison for WMHA.
8.0 Explanation of By-Laws from Dee Dietrich
• Dee spoke to everyone about the Society Bylaws. WMHA Bylaws are not registered therefore; we need to us the Society Bylaws.
• Dawn Negrey asked what is wrong with our (WMHA) bylaws? Tom asked that the Bylaws were not filed.
• Lynne has read the Lawyer’s email about who is a member of WMHA. If your child was released from the current year and if their fees are paid,
they are entitled to vote.
9.0 Committee Reports
9.1 Treasurers Report
• We have in the General Account $21,810.11 and in the Concession Account $44,817.88.
• There is no Financial Statements available because adjustments have to be made.
9.2 Audit Update
• Dee has reviewed the statements and corrections have to be made.
• Heidi Paul asked why we choose the Dash Group to do our audit. Dee answered that WMHA have been using them for a will. It was suggested to find someone else as they are expensive.
9.3 Registrar
• Denise has we have 46 kids registered.
• The questioned was asked what kind of promotion and advertising is done for Registration. Lynne said that we advertise in the Reporter, at the Arena and around town.
9.4 Game & Conduct
• Leon was absent – Nothing to report.
9.5 Director of Equipment
• Where is the inventory list?
• Marty said new Goalie equipment needs to be purchased as per Hockey Alberta new rule.
9.6 Publicity & Special Events
• Lynne said that we need to publicize WMHA more.
• All tournaments were successful this year.
• 3 Tournaments were not run this year due to lack of interest.
• We should look into Grants from the Government.
• Lynne requests that the cabinets in the arena should be fixed and cleaned up.
• Lynne suggests that a Year End party is too expensive.
• 50/50 needs to established new guidelines.
9.7 Referees
• We had three referees this year and they had good attendance.
• Frank Auburn asked how old do the refs have to be? 12 or 13 years old.
9.8 Bingo
• Denise said the bingo was successful this year.
• We have 14 bingos to do in Spruce Grove.
• Dee questioned the amount of $25.00 and should the amount be increased.
• Denise states that Wabamun Lions will currently donate $50.00 per bingo to WHMA.
9.9 Concession
• Nothing to report.
9.10 Ice Scheduler
• Dee had put a website for Ice Scheduling. It worked great and it is free. This system will apply again for the next hockey season.
• When payoffs arrive there is hardly any ice.
• It was suggested to have Power Skating clinics preplanned.
9.11 Coaches
• Was has researched all the coaches. Anyone who would like to coach will have to fill out an application and have a criminal record check.
• Wade has recommended an assistance for him as there is more work to be done.
• Parkland Hockey Academy has been accepted Duffield and Evansburg school for Grade 6 to 9 to attend their hockey academy.
• Ongoing player development mentorship should be available to all coaches.
• Early Powerskating clinics are also good for coaches.
• All players need direction and development.
9.12 President Report
• Tom thanked the Board for all their help.
• There was good success with some teams for playing and coaching.
• We should all work together to make a better place for our children.
10.0 Elections
As nominating committee I Colette Velichko put forward the following for the position of:
President: For a term of one year 2009-2010 Season
Nominations: Tom Bartosch/Darrel Velichko
Nominee: Darrel Velichko (accepted)
No other nominees: All in favor 13 votes
Voted in by acclamation
Vice-President: For a term of one year 2009-2010 Season
Nominations: Ken Davie/Jim Negery
Nominee: Ken Davie (accepted)
No other nominees: All in favor 15 votes
Voted in by acclamation
Secretary: For a term of one year 2009-2010 Season
Nominations: Lynne Scheideman, Denise Bartosch, Dawn Negrey
Nominee: Lynne Scheideman (accepted)
No other nominees: All in favor 20 votes
Voted in by acclamation
Treasurer: For a term of one year 2009-2010 Season
Nominations: Dee Dietrich
Nominee: Dee Dietrich
Voted in by acclamation
Director of Concession: For a term of one year 2009-2010 Season
Nominations: Lisa Blais
Nominee: Lisa Blais
Voted in by acclamation
Director of Coaches: For a term of one year 2009-2010 Season
Nominations: Wade Borynec
Nominee: Wade Borynec
Voted in by acclamation
Registrar: For a term of one year 2009-2010 Season
Nominations: Colette Velichko, Denise Bartosch
Nominee: Colette Velichko
Voted in by acclamation
• Lynne made a motion to destroy the ballots, all in favor, CARRIED
• The new President Darrel Velichko, made a speech.
• Recommendations: We need 2 auditor positions, Game & Conduct committee, Director of Equipment. Tom said to take all these recommendation to the board.
11.0 New Business
• Thursday night is bingo and we need payment that night. Denise Bartosch is stepping down for the Bingo Director position. She will stay on until June 30, 2009.
• Jackie Pearson will do a trial run on the Bingo.
• Concession money was not balance. Se we need to look into a cash register. Denise said the new cash register will serve the purpose.
• Requesting a Release f |