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Lowcountry Hockey Association: Board of Directors
POSITION NAME HOME WORK MOBILE EMAIL
Ace Coordinator Neil Johnson 412-1089 202-6261  - SEND
Hockey Director Matt Mons - 572-2717x 18  - SEND
House Commissioner Smokey Blase' 574-0095 -  - SEND
Member At Large Joe Mander 767-8305 834-4047  - SEND
Member at Large Tally Ann Smyth - 425-6849  - SEND
President Chris Rogers - 224-8673  - SEND
Registrar Barbara Rogers - 532-4108  - SEND
Secretary Beth Davis 696-9284 577-0660  - SEND
Stingray Representative Steve Frasier - 744-2248  - SEND
Termite Coordinator Tammy Heinhold - 425-6526  - SEND
Travel Commissioner Joe Spitz 821-1075 514-1901  - SEND
Treasurer/Business Mgr Dawn Lindgren - 270-7896  - SEND
Vice President Russ LaFrance 553-1944 345-8237  - SEND

Notes and Minutes:
OCTOBER MINUTES (added November 27, 2006)
CHARLESTON YOUTH HOCKEY ASSOCIATION
BOARD MEETING
October 16, 2006

b> The Charleston Youth Hockey Association Board of Directors meeting was called to order at 7:00 p.m. at the Carolina Ice Palace by its President, Chris Rogers. All members of the Board were present with the exception of Neil Johnson. The sign-in sheet is available. Secretary’s Reportb>: The Notes from the Board Meeting of September 18, 2006 were emailed to the Members on October 13, 2006, and since no changes or corrections were emailed to the Secretary within two (2) days, said minutes were unanimously approved by the Board. Treasurer’s Reportb>: Chris handed out a Treasurer’s Report as of October 16, 2006 showing that we have approximately $64,605.94 ($27,980.94 in cash and $36,625.00 credit with the Ice Palace). See report for details. A motion was made that we accept the Treasurer’s Report as submitted, which motion was seconded and unanimously approved. Balance due CIP is $7,100.00. It was also mentioned that we need to refund the Greensboro Midget team their $800.00. Chris reported that Herman Stiles did make a payment for the candy but he still owes $300 to $500. New Business

House Select Tournamentsb>: We will need a Tournament Director for the House Select Tournament (Joe Mander) and someone will need to order trophies. Travel Team Reportsb>: Midget financial report turned in. Just a reminder that the house rink or association is to provide scorekeepers and timekeepers for all games. Chris reported that USA Hockey and CAHA will not allow Co-Head Coaches – you must have a Head Coach and an Assistant Coach. Stingray Opening Nightb>: Chris reported that there will be $5.00 tickets to opening night on October 21st if anyone is interested. John Parkman will get us the tickets – Russ will pick them up. New Email Addressb>: Chris reported that he has a new email for CYHA. It is CYHA1@aol.com. Old Business

Ice Contractb>: Chris needs to go ahead and sign the new contract. Fundraisingb>: Chris reported that we will be working with the Stingrays for ticket sales for the game on December 31st. Tickets will be $10.00. The group that sells the most gets all jersey raffle money for that night and the hockey team that sells the most gets a free practice with the Stingrays. December 28th is the deadline for ticket sales on this.

The Christmas Wreath sale is quickly approaching so we probably missed out on it – Bonnie Ellis is handling it for the travel team.

The cell phone/laptops/ink cartridge boxes will be displayed at the coliseum for the last weekend in October. Golf Tournamentb>: November 3rd is the golf tournament – Stingrays will be playing. House Leagueb>: Chris reported that the Clinics went well. The teams were drafted and we have four (4) squirt teams, three (3) peewee teams, and three (3) bantam/ midget teams. The numbers are down because of High School. We also have fifty (50) termites. There will be a Cross-Ice Jamboree in Charlotte in January if anyone is interested.

Matt reported that he needs to get with Smokey regarding the jerseys. For the Good of the Association:bp> Chris reported that he has a new email for CYHA. It is CYHA1@aol.com.

Chris reported that there is a DSS Student that would like to play hockey and the Referee’s Association will scholarship him.

The next regular Board Meeting is scheduled for Monday, November 20, 2006, at 7:00 p.m. at the Carolina Ice Palace, which meeting was rescheduled for Monday, November 27, 2006, at 7:00 p.m.

With no other new business brought forward, the meeting was adjourned.

Respectfully submitted,
____________________________________
Beth Davis, Secretary

August Minutes (added September 20, 2006)
CHARLESTON YOUTH HOCKEY ASSOCIATION BOARD MEETING August 21, 2006 b>

The Charleston Youth Hockey Association Board of Directors meeting was called to order at 7:00 p.m. at the Carolina Ice Palace by its President, Chris Rogers. All members of the Board were present with the exception of Dawn Lindgren and Neil Johnson. The sign-in sheet is available.

Secretary’s Reportb>: The Minutes of the July 24, 2006 Board Meeting were emailed to the Members on August 17, 2006, and since no changes or corrections were emailed to the Secretary within two (2) days, said minutes were unanimously approved by the Board.

Treasurer’s Reportb>: Chris handed out a Treasurer’s Report as of August 21, 2006 showing that we have approximately $6,928.58 in the Bank. See report for details. A motion was made that we accept the Treasurer’s Report as submitted, which motion was seconded and unanimously approved. Balance due CIP is $7,100.00. Herman Stiles still owes us for the candy bars he took to sell last season. Beth Davis stated that his son should not be allow ed to register until these funds have been collected. She also reminded everyone that two (2) checks were returned with regard to the Robby Glantz’ Hockey Camp and those players will not be allowed to register until those checks are made good. They are Schmelzer and Grooms – each owe $159.00.

New Business

HCOC/SCSHA Fundsb>: Ken Every-Andrews, President of SCSHA (the High School Hockey League), asked to discuss with the Board the transferring of the remaining balance in the HCOC account to the SCSHA. Ken explained that HCOC and the High School League had been using the same checking account for several years and now that LHA and HCOC had combined and would be using the LHA tax id number, the High School League would use the HCOC account and the HCOC tax id number. HCOC has an approximate balance of $417.58 in this account. Joe Spitz made a motion to transfer all of the HCOC funds to th e High School League, which motion was seconded and unanimously carried. All P&L’s from all Travel Teams should be in. If you have not turned in your year-end accounting, please do so immediately.

Applications for Travel Teamsb>: The PeeWee Team has decided to join the CHL. There will be no 16U team. Greg Doucette will not be working with the Midget Major team and his name should be removed from the application.

House Leagueb>: Chris reiterated that the first registration session will be on Saturday, August 26th from 1:00 to 4:00 p.m. There will be a free-skate session from 1:00 to 3:00 p.m. Registration fees will be $475.00 each for the season - $450.00 each if you are registering 2 or more children.

The second registration date will be Saturday, September 23rd. There will be a $50.00 late fee if not registered by September 23rd registration session.

CYHA will sponsor skating clinics the second week in October, prior to the evaluations on October 15th. Smokey is to get with Wayne on the times and ice schedule.

Scholarship Forms will be available at registration is anyone needs assistance.

CHL/CAHA Meetingb>: CAHA is setting up a Task Force for 10 and under and has grant money for this group. Chris was appointment to it and he will be applying for a grant for CYHA for the maximum amount you can get, which is $2,000.00.

The Sobiech Tournament will not be held in Charleston this year. CAHA will be having Player Development in Charleston and we will have Districts in 2008. The tournaments will rotate between Raleigh, Charleston, and Charlotte.

There will be a Rec Tournament in Charleston on October 29th. There are 5 Squirt-AA Teams, 5 Pe

July Minutes (added August 8, 2006)
CHARLESTON YOUTH HOCKEY ASSOCIATION BOARD MEETING July 24, 2006 b> The Charleston Youth Hockey Association Board of Directors meeting was called to order at 7:00 p.m. at the Carolina Ice Palace by its President, Chris Rogers. All members of the Board were present with the exception of Dawn Lindgren, Tammy Heinhold, Smokey Blasé, Joe Mander, Neil Johnson, and representatives of the Squirt and Bantam Travel team. The sign-in sheet is available.

Secretary’s Report: b>
The Minutes of the June 19, 2006 Board Meeting were emailed to the Members on July 10, 2006, and since no changes or corrections were emailed to the Secretary within two (2) days, said minutes were unanimously approved by the Board.

Treasurer’s Report: b>
Chris handed out a Treasurer’s Report as of July 24, 2006 showing that we have approximately $6,928.58 in the Bank. See report for details. A motion was made that we accept the Treasurer’s Report as submitted, which motion was seconded and unanimously approved. Chris reported that a few players still owe money. Balance due CIP is $7,100.00. Herman Stiles still owes us for the candy bars he took to sell last season.

New Business

Applications for Travel Teams: b>
The Board received the following applications to register under the CYHA:

Midget 18U Travel – Joe Spitz submitted the application – his team will be playing in the CHL.

Reminder that Team Fees will be $300.00 and are due by August 15th.

House League: bbr> In Smokey’s absents, Chris reported that registration for House League will take place on August 26th and on September 23rd. We will have an hour of ice during the September registration for the kids to skate. Registration fees will be $475.00 each for the season - $450.00 each if you are registering 2 or more children. There will be a $50.00 late fee if not registered by September 23rd registration session.

The termite program may need to be looked at once we have the numbers in on how many kids are registered. We may need to look at 2 hours of ice for the termites – may need to have 3-lane split for the smaller kids and 2-lane split for the better termites. Registration fees for termites will be $180.00 for half year and $350.00 for whole year.

Chris is hoping to have House League Clinics set up on October 10-11-12, 2006.

Upcoming CHL/CAHA Meeting: bbr> The Annual CHL/CAHA meeting is schedule for this coming weekend. Chris will report that we will have the following teams:

Travel in CHL
Squirt – Yes
PeeWee – No
Bantam – Yes
Midget – Yes

Rec/House Select
Mite- N/A
Squirt – Yes
PeeWee – Yes
Bantam – Yes
Midget – possibly

Russ, Joe S, Chris, and Barbara will be attending the meeting. Chris will get reimbursed, if possible at the end of the season, for his travel expenses associated with this meeting.

Face-Off Tournament: b> The Face-Off Tournament has been moved to October 6-8, 2006 (possibly including Monday depending on the number of teams). First and second place teams to get trophies. There will be a note added to the flyer that we will try to accommodate teams for discounts (i.e. “Ask about multi-team discount”).

Old Business

Referee Contract: b> Done.

Ice Contract: b> Joe Spitz reported that CIP can not ask us to assume liability for the spectators, guests, or visitors in their building.

Fundraising: b> The first order for the Butter-Braid has been delivered. Chris has about 10 or 12 loaves left.

Chris stated that the travel teams need to make sure they clarify where your funds are going (i.e. – all travel teams; specific travel team). Apparently, there has been some confusion about this in the past.

Scholarships are available to travel, house, rec, and high school players through the Refere

June Minutes (added July 8, 2006)
CHARLESTON YOUTH HOCKEY ASSOCIATION BOARD MEETING June 19, 2006 b>

The Charleston Youth Hockey Association Board of Directors meeting was called to order at 7:00 p.m. at the Carolina Ice Palace by its President, Chris Rogers. All members of the Board were present with the exception of Joe Spitz, Tammy Heinhold, and a representative of the Midget Travel team. The sign-in sheet is available.

Secretary’s Report: b>
The Minutes (Notes) of the May 15, 2006 Board Meeting were emailed to the Members on June 7, 2006, and since no changes or corrections were emailed to the Secretary within two (2) days, said minutes were unanimously approved by the Board.

Treasurer’s Report: bbr> Chris handed out a Treasurer’s Report as of June 19, 2006 showing that we have approximately $6,928.58 in the Bank. See report for details. A motion was made that we accept the Treasurer’s Report as submitted, which motion was seconded and unanimously approved.

New Business
Applications for Travel Teams: bp> The Board received the following applications to register under the CYHA:

Squirt Travel – Russ LaFrance – his team will play in the CHL. Motion was made to accept said application, which motion was seconded and unanimously approved.

PeeWee Travel – Matt Mons/Trevor Smith – will not play in CHL. Motion was made to accept said application, which motion was seconded and unanimously approved.

Bantam Travel – Bob Duke/Jeff Cliff – Alan and Russ supported both of the coaches for this team. They are not sure about CHL (but probably will play in CHL). Motion was made to accept said application, which motion was seconded and unanimously approved.

Team Fees will be $300.00 and are due by August 15th.

House League: b> Smokey to talk to Ken re: High School season before a decision can be made on the Bantam/Midget division for house.

Old Business

Referee Contract: bbr> Mark Wright stated that the rates would stay the same over a 3-year deal. There was discussion on the level of referees for the games. Mark stated he does not have the manpower to have all upper level referees at all games. It was brought up that Charleston referees are much higher than at other venues and Mark stated the gap will close within that 3-year period. Alan Waggoner made a motion to accept the referee contract with the terms as we have discussed, which motion was seconded, and carried (with two opposed).

Ice Contract: bbr> Joe Spitz had an attorney look at the Ice Contract. There are some insurance issues that are still being worked on. We need to check with USA Hockey to see if they have a policy for spectators.

Fundraising: bbr> The first order for the Butter-Braid only sold 108 loaves. We will work on another order at the beginning of the season. The Golf Tournament is scheduled for October 6th at Crowfield. Chris is working on a flyer to get out to everyone.

Year-End Taxes: bbr> Chris met with the accountants. Ken Every-Andrews to get with accountants to prepare HCOC tax returns for 2004-05 season and 2005-06 season.

For the Good of the Association: bp> Chris stated we need to prepare the fictitious name registration form for the use of LHA’s name by CYHA – Beth will prepare documents to be signed at the next meeting.

Russ asked if someone wanted to take over the website for next year. Tallyann said she would be happy to try it. Smokey offered to help.

The next regular Board Meeting is scheduled for Monday, July 24, 2006, at 7:00 p.m. at the Carolina Ice Palace.

With no other new business brought forward, the meeting was adjourned.

Respectfully submitted,
____________________________________
Beth Davis, Secretary

March Minutes (added April 22, 2006)
LOWCOUNTRY HOCKEY ASSOCIATION
BOARD MEETING
March 23, 2006BP> The Lowcountry Hockey Association Board of Directors meeting was called to order at 7:00 p.m. at the Carolina Ice Palace by its President, Chris Rogers. All members of the Board were present with the exception of Ginny Hoff, Heather McDonough, and Scott Ross. Since the voting had just finished and the results were just revealed, the new Board members were not present. The sign-in sheet is available. Secretary’s ReportB>: The Minutes of the February 16, 2006 Board Meeting were emailed to everyone on March 8, 2006, and since no changes or corrections were emailed to the Secretary within two (2) days, said minutes were unanimously approved by the Board. Treasurer’s ReportB>: Chris handed out a Treasurer’s Report as of March 23, 2006 showing that we have approximately $28,000.00 in the Bank. See report for details. Additional disbursements will be the March ice bill ($639.00); end of the season parties; refund to Hill; and refund to Royce. Herman Stiles still owes LHA candy money. We will have the debt to the Carolina Ice Palace almost paid off at the end of this season. Great Job!!!!!! Old Business

Report of Termite SeasonB>: Tammy reported that 65 players and 15 coaches participated in the second half of the termite season. She felt that the season was very successful. The program is set up that the players have objectives they must learn before moving on to the next lane. LHA/HCOCB>: Beth read the HCOC conditional approval for the merger, which was as follows:
The Board conditionally accepted the proposal to join LHA and HCOC under one umbrella organization (the name to be determined) upon the condition that:
(i) the HCOC Bylaws are incorporated into the LHA Bylaws for the travel side of the league, and any reference in the LHA Bylaws to travel teams will be replaced by HCOC bylaws unless it relates to House Select (Jr. Stingrays);
(ii) the new Bylaws will be done and in place as of July 1, 2006;
(iii) the travel teams will have independent bank accounts and any fundraising done by travel teams will go directly to the team.
The new Bylaws also need to clarify that Travel refers to Tier II and House refers to House, House Rec or House Select.
Joe Spitz will be the Vice President of the Travel Division for the 2006-2007 season and it is our understanding that the Travel Commissioner just elected by LHA will resign from his position.

Said proposal was unanimously approved by the LHA Board.

NEW BUSINESS:

CHL MeetingB>: The meeting is scheduled for April 1, 2006. Russ to take tournament information with him for the Labor Day Tournament. ElectionsB>: The following people have been elected to the Board for the 2006-2007 Season:

President: Chris Rogers
Vice President: Russ LaFrance
Secretary Beth Davis
Treasurer/Business
Manager: Dawn Lindgren
House Commissioner: Smokey Blasé
Travel Commissioner: Brad Smith
Members at Large: Talleyanne Smythe
Joe Mander

It is understood that some of these positions will be renamed or terminated under the new LHA/HCOC umbrella. Bylaws ChangesB>: Beth will email out copies of the LHA Bylaws and HCOC Bylaws to the Bylaw Committee in order that they may start working on the revised Bylaws for next season. The LHA Bylaws require a 70% vote of those members voting in order to be approved. Chris will set up a meeting to start working on them – they require thirty (30) days notice to the membership so they must be mailed out by May 30, 2006 in order to have approval by July 1, 2006. The Committee will consist of Chris Rogers, Russ LaFrance, Dawn Lindgren, and Joe Spitz. Fundraising for Next SeasonB>: Chris stated that he is looking at having some of the same fu